Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

09/05/2023 - REPORT OF THE DEPUTY LEADER AND PORTFOLIO HOLDER FOR CORPORATE SERVICES ref: 270    For Determination

Decision Maker: Cabinet

Made at meeting: 09/05/2023 - Cabinet

Decision published: 15/05/2024

Effective from: 09/05/2023

Decision:

Financial Performance 2022-23 – Position at the end of February 2023 (Provisional Outturn 2022-23)

 

Members received a report informing them of the provisional outturn position for the Council against the Budget for 2022-23. Due to the timing of the statutory accounts deadline the forecast provisional outturn was based on the position at the end of February (copy attached to the signed minutes as Appendix C).

 

The report was presented by Councillor R. Wearmouth.  It was reported that not all of the budget set aside in the last financial year to cover for inflation had been used and there was a net underspend of £2.1 million.  The report set out how it was proposed to spend this budget in the current financial year.  Thanks was given to the Finance Team and every Directorate as they had kept all costs under control without needing to use reserves and had delivered the underspend.  It was added that parks and green spaces had been particularly welcome during the Covid pandemic and continued to be useful. 

 

RESOLVED that Cabinet approve

 

(1)    the new grants and amendments to existing grants at Appendix A and the required changes to the budgets.

 

(2)    the following which are assumed in the forecast position:

 

1.     Create a reserve to carry forward unspent 2022-23 Homes for Ukraine funding as per the conditions. The unspent grant was estimated at £5.026 million. It was proposed that the transfer of the final value and utilisation of this reserve was delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

2.     Create a reserve of £2.930 million for the replacement of defective street lanterns. It was proposed that the utilisation of this reserve be delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

3.     Create a reserve of £0.250 million for Parks and Green Spaces to supplement the Parks Enhancement Capital Programme. Growth was approved by the Council in the 2022-23 budget but was not utilised and schemes were now to be delivered in 2023-24. It was proposed that the utilisation of this reserve was delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

4.     Create a reserve for £1.127 million for Highways Commuted Maintenance Funds received from developers for future use on the maintenance of the highway following adoption by the Council.  It was proposed that the utilisation of this reserve be delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

(3)    the transfer of the balance of funds from the Economy and Regeneration Investment Reserve to the Regeneration Additional Capacity Reserve to be used to offset the fluctuations in external income received by the service over the medium term to provide a degree of stability for the core capacity of the service.  It was proposed that the utilisation of this reserve be delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

(4)    the following use of the underspend:

 

1.     Add £1.000 to the Regeneration Development Reserve to enable the continued support of the key economic work of the Council and appropriate external partners, to maximise the benefits of current and future investment opportunities.

 

2.     Add £0.100 million to the Regeneration Additional Capacity Reserve to offset the fluctuations of external funding income over the medium term, thereby providing a degree of stability for the core capacity of the Service.

 

3.     Add £1.017 million to the Exceptional Inflation Reserve to offset potential inflationary pressures in 2023-24.

 

4.     that any balance remaining upon finalisation of the Statement of Accounts is to be transferred to the Council’s General Fund (GF). 

 

(5)    Members were requested to note:

 

1.     the estimated net re-profiling to the Capital Programme of £14.284 million from 2022-23 to 2023-24 to reflect estimated expenditure levels in the current financial year.

 

2.     the services projected overspend of £3.091 million and the assumptions outlined in this report.

 

3.     the net forecast underspend of £2.117 million following the utilisation of the Exceptional Inflation Reserve.

 

4.     the forecast net nil impact on the General Fund following the proposed use of the underspend.

 

5.     that this forecast provisional outturn is based on the figures as at the end of February and is subject to change.

 

6.     the delivery of the approved savings at Appendix B.

 

7.     the use of the contingency shown at Appendix Q.

 

8.     the use of reserves shown at Appendix R.

 

9.     the virements requested by services shown at Appendix S.

 


04/04/2024 - Museums Northumberland (Woodhorn Charitable Trust) Service Level Agreement 2024/25 ref: 268    Recommendations Approved

Decision Maker: Executive Director - Place and Regeneration

Decision published: 08/05/2024

Effective from: 04/04/2024

Decision:

The Executive Director of Place and Regeneration determines that the Council enters into a Service Level Agreement with Woodhorn Charitable Trust (Museums Northumberland) to deliver a museums service on behalf of the Council for the period April 2024-March 2025 at a cost of£589,666 with the option to extend for a further 6 months to 30 September 2025 at an additional cost of up to £237,883.

Wards affected: (All Wards);


04/04/2024 - Museums Northumberland (Woodhorn Charitable Trust) Service Level Agreement 2023/24 ref: 267    For Determination

Decision Maker: Executive Director - Place and Regeneration

Decision published: 08/05/2024

Effective from: 04/04/2024

Decision:

The Executive Director of Place and Regeneration and Executive Director of Transformation and Resources/s.151 Officer determines that the Council enters into a service level agreement with Woodhorn Charitable Trust (Museums Northumberland) to deliver a museums service on behalf of the Council for the period April 2023-March 2024 at a cost of £589,666.

Wards affected: (All Wards);


07/05/2024 - APPOINTMENT OF CABINET SHAREHOLDER COMMITTEE ref: 266    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 07/05/2024

Decision:

RESOLVED that the Cabinet Shareholder Committee be appointed as follows:

 

Membership

 

Such members of the Cabinet, as may be appointed from time to time by the Leader.

 

Quorum: 

 

Three members, which must include:

 

the Leader (or other Cabinet member appointed by the Leader for this purpose);

 

Cabinet member with portfolio for finance and resources; and

 

Cabinet member(s) with portfolio for most closely associated with the company or companies concerned with the items of business.


07/05/2024 - DISCLOSURE OF MEMBERS' INTERESTS ref: 258    Information Only

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 07/05/2024

Decision:

Councillor Renner Thompson disclosed an interest in item 9 on the agenda (Public and Community Transport Health Needs Assessment) as a trustee of Bell View, which was referenced in the report.


07/05/2024 - REPORT OF THE LEADER ref: 265    Recommendations Approved

To agree Cabinet’s nominations to outside bodies.

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 07/05/2024

Decision:

RESOLVED that Cabinet agree the nominations to the bodies detailed in the appendix attached to the report, subject to the removal of the nominations to Advance Northumberland, which were no longer required.

Wards affected: (All Wards);

Lead officer: Neil Masson


07/05/2024 - REPORT OF THE CABINET MEMBER FOR CORPORATE SERVICES ref: 263    Recommendations Approved

This report provides details of a potential loan facility to Branxton Parish Council of £1,300.

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 13/05/2024

Decision:

RESOLVED that Cabinet approve a loan facility of up to £1,300 to Branxton Parish Council subject to the following:

 

Branxton Parish Council agreeing to the proposed terms and conditions;

 

Branxton Parish Council confirming the amount required following the outcome of donations from residents; and

 

The Council’s legal team completing a legal agreement with Branxton Parish Council in advance of any loan drawdown.

Wards affected: Wooler;

Lead officer: Gemma Simpson


07/05/2024 - REPORT OF THE CABINET MEMBER FOR TACKLING INEQUALITIES ref: 264    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 13/05/2024

Decision:

RESOLVED that:-

 

(a )     Cabinet endorse the action plan detailed in the attached appendix document of the full report;

 

(b )     Cabinet lobby nationally for a continuation of the £2 cap fare to keep transport affordable for all residents; and

 

(c )     Cabinet present a call to action to the newly formed North East Combined Authority (NECA) highlighting key issues around transport in rural areas.

Wards affected: (All Wards);

Lead officer: Kaat Marynissen


07/05/2024 - MINUTES ref: 257    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 07/05/2024

Decision:

RESOLVED that the minutes of the meeting of Cabinet held on 9 April 2024, as circulated, be confirmed as a true record and signed by the Chair.


07/05/2024 - REPORT OF THE CABINET MEMBER FOR CORPORATE SERVICES ref: 262    For Determination

The purpose of the report is to update cabinet on the final outturn position (subject to audit) for the Council against the Budget for 2023-24.

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 13/05/2024

Decision:

RESOLVED that:-

 

(1 ) the following be approved:-

 

a.       the use of the Energising Blyth Deep Dive capital funds received (£19.630 million) in 2023-24 on projects the Council would have funded themselves during the financial year thus delaying the borrowing requirement to be utilised once the schemes are delivered and to allow the Executive Director of Transformation and Resources (Section 151 Officer) to sign a declaration to the Department for Levelling Up, Housing and Communities (DLUHC) confirming the funds have been defrayed;

 

b.       an amendment to the Capital Medium Term Financial Plan to replace the expected grant in 2024-25 (£10.930 million) and 2025-26 (£8.700 million) on the Energising Blyth Deep Dive programme with Council resource to reflect the earlier use of the expected grant.

 

c.        the creation of a reserve to carry forward the unspent 2023-24 Energising Blyth Deep Dive revenue funding with the balance to be identified at the end of the financial year. It is proposed that the transfer of the final value and utilisation of this reserve is delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

d.       the creation of a reserve to carry forward the unspent 2023-24 HRA Hardship Fund with the balance to be identified at the end of the financial year. It is proposed that the transfer of the final value and utilisation of this reserve is delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

e.       the creation of a reserve to carry forward the unspent 2023-24 Selective Landlord Licencing scheme funding with the balance to be identified at the end of the financial year. It is proposed that the transfer of the final value and utilisation of this reserve is delegated to the Executive Director for Place and Regeneration in consultation with the Section 151 Officer.

 

f.        that any balance remaining upon finalisation of the Statement of Accounts is to be transferred to the Council’s General Fund (GF).

 

(b )     the following be noted:

 

a.       the estimated net re-profiling to the Capital Programme of £44.412 million from 2023-24 to 2024-25 to reflect estimated expenditure levels in the current financial year.

 

b.       the projected overspend on services of £2.874 million and the assumptions outlined in this report.

 

c.        the projected net underspend of £0.143 million after the utilisation of the reserves.

 

d.       that this forecast provisional outturn is based on the figures as at the end of February and is subject to change.

 

e.       the supplementary estimates at Appendix A and the required changes to the budgets.

 

f.        the delivery of the approved savings at Appendix B.

 

g.       the use of the contingency shown at Appendix L.

 

h.       the use of reserves shown at Appendix M.

 

i.         the virements requested by services shown at Appendix N.

 

j.         the details of capital project reprofiling shown at Appendix O.

Wards affected: (All Wards);

Lead officer: Abigail Russell


07/05/2024 - REPORT OF THE DEPUTY LEADER AND CABINET MEMBER FOR SUPPORTING BUSINESS AND OPPORTUNITIES ref: 259    Recommendations Approved

The purpose of this report is to provide Cabinet with the update and outline of the most recent variation to the Ashwood Enterprise Zone (EZ) business case application from Advance Northumberland to the NELEP.

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 13/05/2024

Decision:

RESOLVED that:-

 

(a )     Cabinet approve the additional loan funding of £2,537,977 to the NECA to fund the proposed improvement works to Ashwood Enterprise Zone bringing the total loan funding provided by the Council for the scheme to £6,018,254, subject to a separate funding agreement with NECA and Advance Northumberland (Commercial) Ltd or variation to the existing tripartite agreement dated 07 February 2020, which sets out a repayment schedule for the additional £2,537,977 million loan plus interest;

 

(b )     Cabinet approve delegated authority to the Executive Director for Place and Regeneration, in consultation with the s151 Officer to enter into either:

         a variation to the tripartite Funding Agreement (07.02.2020), or

         a new tripartite Funding Agreement, between the Council, Advance Northumberland (Commercial) Limited and NECA in respect of the Ashwood Business Park, Enterprise Zone Infrastructure works, such agreement to include the obligation for Advance Northumberland (Commercial) Limited to meet any potential shortfall in Business Rates;

 

(c )     Cabinet note the contents of the report, in particular the risks associated with the proposal and the measures proposed to mitigate the risk; and

 

(d )     Cabinet note that the proposed additional loan of £2,537,977 million is not included within the Council’s capital budget and agree that the Council’s approved 2024/25 capital budget is increased accordingly.

Lead officer: Carol Jameson


07/05/2024 - REPORT OF THE CABINET MEMBER FOR CORPORATE SERVICES ref: 261    Recommendations Approved

To gain Cabinet’s agreement on refreshing Oracle contract to provide NCC’s Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management services.

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 13/05/2024

Decision:

RESOLVED that:-

 

(a )     Cabinet delegate authority to the Executive Director – Transformation and Resources in consultation with the portfolio holder for corporate services to progress the procurement of NCC’s Oracle E-Business Cloud Solution core services in accordance with the approved revenue budget allocation; and

 

(b )     Cabinet delegate authority to Executive Director – Transformation and Resources in consultation with the portfolio holder for corporate services to award a contract for NCC’s Oracle E-Business Cloud Solution core services via a compliant procurement route.

Lead officer: Magdalena Michalska, Chris Thompson


07/05/2024 - REPORT OF THE DEPUTY LEADER AND CABINET MEMBER FOR SUPPORTING BUSINESS AND OPPORTUNITIES ref: 260    Recommendations Approved

This report updates Cabinet and seeks approval of the Outline Business Case and other key decisions regarding the delivery of the Bowes Court retro-fit of properties. It will recommend the following:
• Approve the Outline Business Case to enable progression to Full Business Case.?
• Delegate authority, in accordance with the Local Assurance Framework, to the Council’s Executive Director of Finance (Section 151 Officer) following consideration by the Energising Blyth Programme Board to approve the Full Business Case.?
• Delegate approvals to the Executive Director for Place and Regeneration to enter into any contracts relating to the project subject to confirmation of associated funding being in place and the appropriate procurement processes being followed.

Decision Maker: Cabinet

Made at meeting: 07/05/2024 - Cabinet

Decision published: 07/05/2024

Effective from: 13/05/2024

Decision:

RESOLVED that:-

 

In relation to NCC as the Accountable Body for the Levelling Up Deep Dive funding:

 

(a )     Cabinet delegate authority, in accordance with the Local Assurance Framework, to the Council’s s151 Officer following consideration of the recommendation of the Energising Blyth Programme Board to approve the Outline Business Case; and to approve the Full Business Case in due course;

 

(b )     Cabinet establish the project in the capital programme with a total project cost of £1,919,525, to be funded from Levelling Up Deep Dive grant £1,334,000, UK Government Housing retrofit funding £383,905 and existing Housing Revenue Account funding of £201,620, or up to £585,525 from existing Housing Revenue Account funding if UK Government Housing retrofit funding is lower or not secured;

 

(c )     Cabinet delegate authority to the Council’s s151 Officer in consultation with the Portfolio Holder for Supporting Business and Opportunities to enter into a Grant Funding Agreement following approval of the Full Business Case from Northumberland County Council for the Bowes Court Project as the fund Accountable Body.

 

In relation to NCC as the recipient of the Levelling Up Deep Dive funding for the Bowes Court Housing Energy Improvements

 

(d )     Cabinet delegate authority to the Executive Director for Place & Regeneration, to enter into a Grant Funding Agreement for the Bowes Court project, as the funding recipient; and

 

(e )     Cabinet delegate authority to the Executive Director of Place and Regeneration to enter into any contracts relating to the project subject to confirmation of associated funding being in place and the appropriate procurement processes being followed.

Wards affected: (All Wards);

Lead officer: Reemer Bailey